Although IT managers may overlook printers as a primary security risk, they can be a hidden target for cyber attacks and internal threats. Follow these steps to get started:
1. Review your security policy
The first step to improving your network’s print security is to review your existing security policy and make sure all your current procedures—and stakeholders—are aligned. Based on this review, you can determine the size and scope of your security needs.
2. Make note of every connected device
What’s crucial to keep in mind when reviewing your current policy is to ensure every device touching your network—from smart vending machines and connected coffee makers to printers and PCs—is known and configured for security. Otherwise, you risk compromising the entire system.
3. Assess your network vulnerabilities
Prioritize your security strategies considering how printers are used in your business. Who in your organization prints confidential documents and customer data? Are you able to track who scans and faxes from multifunction prints (MFPs)? Are you able to set and maintain the security configuration of your prints? Do users print from mobile devices? Are sensitive print jobs left exposed at the printer?
4. Protect your devices, data, and documents
Print security goes beyond configuring the printer. Your plan needs to include assessing the data that travels to and from the printer, plus sensitive information in hard-copy documents. Monitoring and managements tools can help you identify vulnerabilities and establish a unified, policy-based approach to reducing risk and strengthening compliance.
Are your printers vulnerable to attack? Take the HP Secure Print Analysis survey.